s@tXrkm · Mileage reimbursements
s@tXrkm, hassle-free mileage reimbursements
A fast, clear and documented system for managing private vehicle use at work, from your phone, tablet or computer.
s@tXrkm is the cloud software that records, calculates, gets approved and prints the mileage reimbursements of directors and employees who use their own vehicle for work. It works on phone, tablet and computer, with access protected by a one-time code (OTP).
Supporting documents always ready
Every trip has a date, start, destination, purpose, kilometres, vehicle and rate. Each month you print the reimbursement PDF with approved totals and the receipts for tolls, parking and fuel, to keep for tax audits.
What it does
Fast
A day's trips come together in a few taps, with automatic saving. For fixed rounds, a standard week is enough: the program proposes the whole month and you tick the days to insert.
Accurate
Distances are calculated with OpenRouteService on OpenStreetMap data. Each pair of places is calculated only once and then reused, without using more Matrix.
Under control
New places must be approved before use. Approvers check a whole month of trips and receipts with a single save, line by line if needed.
Compliant
Monthly PDF with totals, receipts and, for days reconstructed afterwards, the source that documents them (delivery note, invoice, receipt).
For those who supervise sites
Sites under control and monthly schedule
You assign each employee the sites to visit, with the purpose and the minimum and maximum frequency. The schedule proposes the month day by day, with estimated km and cost, and you edit and publish it. The employee loads it for the day, corrects it with what was really done and confirms. The report shows where they did not go.
My places
Each user has a personal list of places and sites: short lists, favourites on top, and the purpose remembered for each place.
Tax rules built in
- For directors, trips within the municipality of the company's registered office are not reimbursable: they stay in the directory but cannot be selected.
- Self-employed workers cannot use this form of reimbursement.
Tax rules depend on each company's situation: check with your accountant.